Skip to main content

Doing birthday party planning can be a hard job! There’s so much to arrange and it’s easy to forget party basics. That’s why we’ve to put together our complete birthday party planning checklist. We’ve done an effective list of whatever you need for your party. Now you just have to follow every step. Here are 10 steps you must follow your birthday party planning:

  1. Choose Birthday Party Theme
  2. Make Birthday Party Budget
  3. Find a Birthday Party Venue
  4. Send Party Invitations
  5. Buy party decorations
  6. Order a birthday cake
  7. Select food and drinks
  8. Buy enough partyware
  9. Decorate the venue
  10. Get the party began

How to choose the best party theme for your birthday planning?

This one’s a big deal because you can’t truly plan anything until you’ve picked your party theme. You have to choose your party theme first. There are many types of party themes so choose whatever suits you. It’s a hard job because you have to pick them wisely. Most parties fall into the following four groups. We would suggest searching birthday party themes by category to help you small down your selection.

  • Kids’ birthday celebrations
  • Adult’s birthdays
  • Special occasion
  • Seasonal occasion

How much budget do you need for the birthday party planning?

You have to decide just how much you want to spend. This is very important because the fact is the cost can truly build up when your impulse buy. A great way to avoid overspending is to set a budget plan focus on it and stay stick to it. How much should you invest in a party? This is up to you once you’ve set your budget plan, the real preparation can start. The first thing to consider when considering a budget is the venue for your birthday.

How to choose the best venue for your birthday?

Firstly, you have to fix a date, pick a location and create a guest list first. This is the most important part of your birthday party planning checklist. These are the nitty-gritty information that is best figured out early on. Secondly, throwing your party at home and limiting the guest checklist to a reasonable number. It is one of the great ways to throw a party on a budget. Thirdly, if you can afford to be a little bit more extravagant then why not hire a location? Here are 5 things to consider before choosing your venue:

  • Cost of a Birthday Party Venue
  • Number of Guests
  • Proximity of Guests
  • Age of Guests
  • Party Venue Day and Time

Finally, make sure you allow people know when it will be a couple of weeks before. So, that they can save the date. Now that you have chosen a venue, let’s discuss what you’ll be needing for the venue.

Send party invitations

There’s no point in planning a party if you don’t give people proper notice to save the day. Sending your invitation about two weeks before the party to avoid people making different plans. Besides, personalized invitations can be a good little touch.

Buy party decorations

This is where the genuine fun starts! Choose whether you want to go simple or full blast and also choose designs that match your party theme.

  • Balloons
  • Centerpieces
  • Banners
  • Party Blowers
  • Confetti
  • Streamers
  • Party Hats
  • Yard Sign
  • Wall Decorations

Paper decors like fans, flowers, as well as honeycomb designs can look beautiful and stylish. Besides, it doesn’t take much for a creative person to make them look excellent! Finally, stick to a few primary colors to ensure your party decorations look flawlessly color-coordinated.

Order a birthday cake

This is the most important part of your birthday party planning checklist. If you’re planning for a birthday party, you can’t avoid this. Order your birthday cake before a week to see that it’s ready on time. But if you want to make your own, it’s a great idea to do a trial run. Follow brand-new recipes to avoid any baking trouble.

Order Birthday Cake For Your Birthday Party Planning Checklist
cake topped with white cream and cookies

Select food and drinks

Party is always enjoyable because it’s a happy event. Especially when it comes to food it becomes more interesting. Come up with a menu that suits the guest. You need to think of what they will like to eat, drink, depending on their choice before the party is held. However, you’re on a budget or not you have to plan what types of food you’ll need for your party.

  • Cake
  • Drinks
  • Snacks (Chips, Pretzels, etc.)
  • Food for a full meal (Pizza, Hot Dogs, etc.)
  • Ice Cream

Doughnuts, cupcakes, soft drinks, etc. are also delicious food for a birthday party. Besides, create your food list in advance to see that you’ll have enough to feed everybody. If you want to share the duty of food caterer, planning things before time. This will help you arrange who’s bringing what!

Buy enough partyware

Three days before the party is enough time to make sure that you have every little thing you need. Finally, you have to ensure that everything is enough on your party day.

  • Cups
  • Plates
  • Cutlery
  • Napkins
  • Tablecloths

Decorate the venue and get the party began

You have to decorate your venue and this is the vital part of your party planning checklist. Thanks to your best-arranged skills. Every little thing should be sorted before the day of the party. Finally, all that’s left to do is decorate the location, prepare yourself and enjoy.

Buy a birthday gift if you are planning for someone

This is the most interesting part. You have to buy a perfect gift for that person for making him or her feel special. Don’t forget to get a birthday gift. When you do it, top it off with cute wrapping and a stylish gift tag.

Buy Gifts For Your Birthday Party Planning Checklist

Leave a Reply